WA TemplatesAppointment messages
Confirm, remind and reschedule without confusion.
Missed appointments cost time and money. A confirmation when booking and a reminder the day before reduce no-shows a lot. Include the date, the time, the place and what to bring.
Ask for a reply. A "please reply to confirm" turns a message into a promise.
Hello ____, your appointment is booked for ____ at ____ at ____. Please reply "yes" to confirm.
Hi ____, a reminder: you have an appointment with us tomorrow, ____, at ____. Please reply to confirm.
Hello ____, we have a slot at ____ today. Would you like me to book it for you?
Hi ____, please bring ____ when you come. The visit will take about ____ minutes.
Hello ____, we need to reschedule your appointment because ____. The new options are ____ or ____. Sorry for the change.
Hi ____, you missed your appointment today. Would you like to book a new time?
Hello ____, your appointment has been cancelled as you asked. You are welcome to book again whenever you wish.
Hi ____, our address is ____. The nearest landmark is ____. Please message me when you reach.
Using these messages
Tap Copy and paste the message into WhatsApp, or tap "Send on WhatsApp" to open WhatsApp with the message ready. Fill every blank (____) with your own detail before you press send. Change a word or two so that it sounds like you. The guide to short business messages explains the pattern behind them.
Questions people ask
What do the blanks (____) mean?
They show where to type your own detail, such as a name, a date or an amount. Fill every blank before you send.
Can I send the same message to many people?
We advise against bulk sending to people who did not ask. See bulk messages and consent.